VEHICLE MANAGEMENT SYSTEM (VMS)

One record of every
vehicle on site.

A Vehicle Management System keeps your authorised vehicle list, visitor registrations and entry and exit records in one place. Paired with LPR, it decides which vehicles the barrier lets in.

WHAT A VMS HELPS WITH

Know which vehicles
should be on site.

Authorised vehicle list

Keep residents’, tenants’ and staff vehicles in one list, with validity dates you can update.

Visitor and contractor registration

Register visitors in advance or at the guard house and give them time-limited access.

Entry and exit records

See which vehicles came in, when they left and how long they stayed. Reports and alerts vary by platform.

CCTV + LPR + VMS

Three systems.
One vehicle workflow.

CCTV records the scene

Cameras cover the entrance, car park and surroundings, so there is video when you need to check an incident.

CCTV solution centre

LPR reads the plate

A dedicated camera and software read each plate at the lane.

Licence plate recognition

VMS decides and records

The vehicle management system checks the plate against your lists, tells the barrier what to do and keeps the record.

Questions to settle before you choose

  • Who registers vehicles, and who approves them?
  • How visitors and contractors register, and for how long.
  • Rules for exceptions such as deliveries, blocked vehicles and emergency access.
  • Reports your management team needs.
  • How long records are kept and who can see them.
  • Whether it runs on site or in the cloud, and what happens if the internet goes down.

What affects the cost

  • Software licence: one-off purchase or subscription.
  • Number of entrances and lanes.
  • Integration with your barriers, LPR cameras and existing access cards.
  • Guard-house equipment such as a PC or tablet.
  • Setup, training and ongoing support.

Features differ between platforms. We confirm in writing what your chosen system can do before you commit.

Plan a VMS project

LET’S GET YOUR REQUIREMENTS RIGHT

A better system starts
with a better brief.

Tell us about your space. We’ll help you work through the next steps.

Find my solution